Executive Administrative Assistant
Location: 1109 Microbiology Bldg.
Provides administrative support to all faculty, plans special events such as seminars, retreats etc., arranges travel for visiting speakers, schedules conferences and seminars, distributes paychecks and stubs, maintains spreadsheet for leave for contractual employees, maintains office equipment in BRB, assists with facilities work orders. Supervisor: Pamela Moffett.
NOTE: ALL REQUESTS FOR ADMINISTRATIVE SUPPORT (COPYING, SHREDDING, FAXING, MAILING, ETC) SHOULD BE FIRST SUBMITTED TO MEGAN, WHO WILL COORDINATE JOB EXECUTION WITH THE HELP OF DEPARTMENTAL WORK STUDENTS.
Office: 1125 Microbiology Bldg.
Processes and coordinates work requests for facilities and lab instrumentation repairs/improvements, problems with plumbing, electrical, HVAC, environmental safety. Performs purchasing for new faculty labs and for any equipment over $5,000 and coordinates deliveries. Maintains personnel records for faculty and staff. Supervisor: Jonathan Dinman
Director of Administrative Services
Office: 1109 Microbiology Bldg.
Responsible for all operations of the Business Office, and serves as point of contact with other University offices for financial management and accounting. Reconciles some PI accounts and prepares monthly financial reports (post-award grant management), and manages all CBMG DRIF and teaching accounts. Coordinates new faculty grant transfers, prepares annual departmental budget, and advises Chair in financial matters. Supervisor: Jonathan Dinman
Reconciles PI accounts and prepares monthly financial reports (post-award grant management), reviews and approves PI's travel and purchasing cards. Prepares financial close-out reports for awards by working in coordination with OCGA. Manages federal work student awards and business office student workers. Assists with payroll when necessary. Supervisor: Pamela Moffett
Office: 1109H Microbiology Bldg.
Reconciles PI accounts andprepares monthly financial reports (post-award grant management), reviews and approves PI's travel and purchasing cards.
Prepares financial close-out reportsfor awards by working in coordination with OCGA. Reviews grant proposal budgets and signs routing forms. Reviews and approves travel authorization requests and
processes expense statements for outside speakers. Serves as contact for plant growth chamber and CARF charges, and for vendors in the department.
Business Service Specialist
Office: 1119 Microbiology Bldg.
Reconciles PI accounts and prepares monthly reports (post-award grant management), reviews and approves PI's travel and purchasing cards. Prepares financial close-out reports for awards by working in coordination with OCGA. Manages financial issues associated with departmental workshops and symposiums and expense re-imbursements for local hosting. Supervisor: Pamela Moffett
Payroll & Human Resource Manager
Office: 1109J Microbiology Bldg.
Processes payroll for all faculty, staff, and students, prepares contracts (including summer school), processes appointments for faculty and staff, processes J1 and H1B visas, assists employees with medical and life insurance, retirement benefits, tax forms, tuition remission processing, processes separation forms and unemployment insurance, provides employment verification letters, prepares search and selection plan reports. Maryland Charity Campaign (MCC) Captain for department. Supervisor: Pamela Moffett
Pre-award Cordinator and Research Associate
Office: 2114 Microbiology Bldg.
Provides all necessary pre-award support to faculty. Coordinates assembly of applications, preparation of online forms, budgets, biosketches, and makes sure all materials are completed and submitted to the granting agencies according to the guidelines. Maintains and updates online database of support materials for grant applications. Supervisor: Jonathan Dinman
Information Technology Manager
Office: 1215 Bio-Psych Bldg.
Provides support to faculty and staff with all IT-related issues, including equipment purchasing. Serves as CBMG telecommunications (cellular and landline) and data representative to OIT. All computer purchases must go through and be approved by Simone Lord-Attivor (CBMG IT). Maintains file and web servers, coordinates Inventory (University owned equipment, and space surveys), provides classroom IT support. Also serves as staff ombudsperson and manages disaster recovery efforts with OIT. Supervisor: Jon Dinman.
Office: 1107 Bioscience Research Bldg.
Work in receiving office of BRB, oversees storage area, manages and maintains copier in BRB administrative office, oversees mail (FedEx, UPS, etc), maintains inventory logs, assists with moving/carrying, etc. for CBMG. Supervisor: Dorothea O'Toole.
Office: 0119C Microbiology Bldg.
Ext. 5-5426 or 5-1510
Coordinates parking and capital equipment inventory. Receives deliveries, assists faculty and staff with moving/carrying, etc., office supply purchasing, mail delivery for CBMG. Manages & maintains office equipment for CBMG. Supervisor: Dorothea O'Toole.
Coordinator (Teaching Lab)
Office: 0119 Microbiology Bldg.
Oversees preparation of materials for lab courses. Coordinates purchasing and inventory, equipment maintenance, and biological waste disposal for
Supervisor: Rick Stewart
Assists the Director of Undergraduate Studies and undergraduates with administrative and academic aspects of the program. Responsible for scheduling classrooms and provides administrative support to faculty in H.J. Patterson. Provides administrative support to faculty in H.J. Patterson. Supervisor: David Straney
Director of Shared Instrumentation
Office: 0107C Microbiology Bldg.
Manages user fees and service contracts for all instrumentation in the Imaging and Genomic Core facilities. Is responsible for day-to-day operations
in the Imaging Core and Genomics Core. Provides technical assistance and instruction in microscope use, training for instrument, card key access, and coordinates instrument
maintenance and repairs. Supervisor: Charles Delwiche
Assists the Chair: Schedules meetings, acts as proxy for signatures in Chair's absence, coordinates faculty searches, appointments, promotion, and tenure processes. Coordinates website updates and maintains location list of faculty, staff, and students. Supervisor: Jonathan Dinman.